• Enrollment Guidelines

    Enrollment Guidelines

    1. Students should register during the designated enrollment period. Late enrollment may be allowed within two weeks from the start of classes. No further enrollment shall be allowed on the third week after the start of classes.
    2. All credentials submitted for enrollment purposes become part of the University records and can only be withdrawn within the first two weeks of classes. The University reserves the right not to admit or to dismiss at any time, student who submits false credentials.
    3. Old students are required to present their clearance from the previous semester before they are allowed to enroll in the current semester.
    4. Enrollment in any subject without the necessary pre-requisites is not valid.
    5. Students are not allowed to simultaneously enroll in two or more curricular programs (undergraduate, graduate, post graduate) in a semester.
    6. All students are required to complete a two-semester National Service Training Program (NSTP).
    7. All students are required to complete a four-semester Physical Education (PE) course. A physically challenged student is given a special PE program adapted to his/her condition upon recommendation of a physician.
    8. Students shall be considered officially enrolled if:
      • All required admission or transfer credentials have been submitted to the Office of the University Registrar
      • Initial payment of school fees for the term has been settled.
      • Name of student is included in the official class list.
    9. Only students whose names appear in the official class list shall be admitted to class.
    10. Students (undergraduate, graduate, post graduate) are not allowed to simultaneously enroll in the University and in another Institution in a particular semester.
  • Enrollment Requirements

    Enrollment Requirements

    For High School Graduates Enrolling as Freshmen

    • a. Form 138 or HS Report card (original copy)
    • b. Certificate of Good Moral Character (original copy)
    • c. NCAE Result (original copy)
    • d. NSO Birth Certificate (original copy or photocopy)
    • e. NSO Marriage Certificate (original copy or photocopy)
    • f. Two (2) pieces 2X2 pictures

    For Transferees

    • a. True Copy of Grades (original copy)
    • b. Certificate of Eligibility to Transfer (original copy)
    • c. Certificate of Good Moral Character (original copy)
    • d. NSO Birth Certificate (original copy or photocopy)
    • e. NSO Marriage Certificate (original copy or photocopy)
    • f. The year placement of transferees based on the total number of units credited under a program of the University.

    For Foreign Students

    (see Appendix 1, Guidelines on Admission of Foreign Students)

  • Cross-Enrollment in Another School

    Guidelines for Cross-Enrollment in Another School

    1. The University discourages cross-enrollment in other Institutions. However, a permit to cross-enroll may be issued under the following circumstances:
      • If the subject needed by a student is not offered or is no longer offered in the University as a result of changes or revisions in the curriculum.
      • If the subject is closed, dissolved or in conflict with another subject, and the student is in his/her terminal term.
      • If the subject is a back subject or a prerequisite subject.
    2. Cross-enrollment may be granted to a student as long as the course description of the subject taken in the host school is similar to that of the University which is FAAP Accredited.
    3. Cross-enrollment in more than one school per semester is not permitted.
    4. Cross-enrolment in other schools may also be permitted if student prefers to spend the school term in the home province or in another region and would like to make use of the time by taking subject/s in the host school located in the home province.
    5. Cross enrolment is allowed in institutions with an equivalent FAAP accreditation level with that of the University. Upon favorable endorsement, the dean shall recommend to the Office of the University Registrar the issuance of permit to cross-enroll.

    To cross-enroll in another school, the applicant shall:

    1. submit a letter of request from parents to the University Registrar noted by the Dean.
    2. accomplish the Application Form for Permit to Cross Enroll (Form R 08) duly approved by the Dean, University Registrar and University Treasurer.
    3. present the permit to the registrar of the host school where the subject/s shall be taken.
    4. submit to the Office of the University Registrar the proof of cross-enrollment and corresponding transcript of records/ certification of grades obtained at the end of the term from the host school.
  • Cross-Enrollment of Students from Other Schools to UA

    Cross-Enrollment of Students from Other Schools to UA

    To cross-enroll in the University, the applicant shall

    1. inquire from the UA dean regarding the availability of the subject/s to be cross-enrolled for the semester.
    2. secure Permit to Cross Enroll from the school of origin to be presented to the Guidance and Admissions Office. The applicant shall be interviewed by the Director of the Guidance and Admissions Office or the Guidance Counselor of the student’s program.
    3. accomplish the Application for Cross-Enrollment at the Guidance and Admissions Office.
    4. proceed to the Office of the Discipline in-charge and the Director for Student Affairs for an interview.
    5. proceed to the Dean for an interview and approval of the application for cross-enrollment.
    6. proceed to the University Registrar for the final interview and approval of the application for cross-enrollment.
    7. undergo enrollment at the Dean’s office.
    8. submit the Permit to Cross Enroll to the Office of the University Registrar together with other documentary requirements.
  • Inter College/School Cross-Enrollment (within UA)

    Inter College/School Cross-Enrollment (within UA)

    Students may be allowed to cross-enroll in other colleges/schools within UA under the following conditions:

    1. If there are no available slots in a subject offered in the student’s respective college/school.
    2. If the schedule of the subject conflicts with the schedule offered in the student’s respective college/school.

    To cross-enroll within the University, the applicant shall

    1. accomplish the Permit to Cross Enroll Inter-College/School (Form R-20) and secure the approval of the Dean, University Registrar and Treasurer
    2. seek the approval of the Dean of the college/ school, the receiving Dean and the University Registrar.
  • Overloading of Subjects

    Overloading of Subjects

    Graduating students are allowed an additional subject load of not more than two subjects or six (6) academic units, in excess of the normal load specified in the curriculum. The overload is allowed on the last two semesters of enrollment in the University prior to graduation.

    In exceptional cases, non graduating students may be allowed to re-enroll for a failed subject (3 units) in addition to the normal load to regain the regular status.

  • Adding and Changing of Subject/s

    Adding and Changing of Subject/s

    Addition of subject/s or change in schedule shall be done during the enrollment period until the second week from the start of classes, upon approval of the dean and the University Registrar.

    To add/change subject/s, the student shall

    1. accomplish the Application form for Adding, Changing, Removal or Official Dropping of Subject/s (Form R10-A) and secure the approval of the Dean, the University Registrar and the Treasurer.
    2. settle the processing fee (if applicable) at the Finance Office and have the form signed by the University Treasurer.
    3. secure the Adding/Changing Form (triplicate – Student, Registrar and Treasurer’s copy) at the dean’s office.
    4. have the Adding/Changing Form validated at the Office of the University Registrar
  • Cancellation of Enrollment/Removal of All Subjects

    Cancellation of Enrollment/Removal of All Subjects

    Withdrawal from a program of study during the enrollment period until the second week from the start of classes shall be considered as cancellation of enrollment/ removal of all subjects enrolled for the program.

    Accomplish Form 10-A – for Adding, Changing, Removal, Official Dropping of Subject/s at the Dean’s Office. The letter of request should also be noted and approved by the Dean.

    1. present the letter of request for cancellation of enrollment addressed to the University Registrar that is duly signed by parents / guardian and the Dean.
    2. accomplish the form for Adding, Changing, Removal, Official Dropping of Subject/s at the dean’s office. The letter of request should also be noted and approved by the Dean.
    3. submit the letter of request for cancellation of enrollment duly signed by the parents/guardian to the Office of the University Registrar.
    4. settle the processing fee at the Finance Office. The signature of the University Treasurer must be affixed on the form.
    5. submit the approved form to the Office of the University Registrar. The submitted admission / transfer credentials for the current term, in the case of newly enrolled freshmen and transferees, will be returned to the student.

    Note: The student must accomplish the outgoing clearance for the release of submitted documents/credentials.

  • Cancellation of Enrollment/Removal of One or More Subject/s

    Cancellation of Enrollment/Removal of One or More Subject/s

    Withdrawal from one or more subjects during the enrollment period until the second week from the start of classes shall be considered as cancellation of enrollment/removal of one or more subject/s enrolled for the program.

    To cancel or withdraw one or more subject/s, the student shall

    1. accomplish Form R10-A with the approval of the Dean, the University Registrar and University Treasurer.
    2. secure a new Class Schedule/ Assessment Form (triplicate – Student, Registrar and Treasurer’s copy) at the Dean’s office with the exclusion of the cancelled/removed subject/s.
    3. have the new Class Schedule/ Assessment Form (triplicate – Student, University Registrar and University Treasurer’s copy) validated at the Office of the University Registrar.
  • Official Dropping of Subject/s

    Official Dropping of Subject/s

    Official dropping of subject/s (OD) is allowed after the enrollment period (on the third week after the start of classes) until the day before the midterm examinations. The subject/s will not be cancelled/removed but will be marked as OD (Officially Dropped) provided, the student has not incurred FA (Failure due to Absences) prior to the midterm examinations.

    In extraordinary cases, for reason of illness or other justifiable reasons, the dean and University Registrar may act on a request for official dropping subject/s after the midterm examinations.

    To officially drop a subject, the student shall

    1. submit a letter of request to officially drop subject/s to the University Registrar that is duly signed by parents/guardian.
    2. accomplish the form for Adding, Changing, Removal, Official Dropping of Subject/s at the Dean’s Office and seek approval of the Dean, University Registrar and University Treasurer.
    3. secure the new Class Schedule/Assessment Form (triplicate – Student, University Registrar and University Treasurer) at the Dean’s Office with the excluded subject/s.
    4. have the new Class Schedule /Assessment Form (triplicate – Student, University Registrar and University Treasurer) validated at the Office of the University Registrar
  • Shifting

    Shifting

    Students may change/shift program of study in the University provided that the grade and other requirements of the college/school are met.

    To change/shift program of study, the student shall

    1. accomplish the Shifting Application Form at the Guidance and Admissions Office and submit the following:
      • Letter of consent from parent/guardian
      • Photocopy of current clearance
      • Consolidated copy of final grades issued by the Office of the University Registrar
    2. secure the approval of the present Dean, accepting Dean and University Registrar
    3. submit the duly accomplished and approved Shifting Application Form to the Guidance and Admissions Office.
    4. settle the testing fee for shifting at the Business Office (if applicable). The student shifter shall take the shifting test as scheduled.
    5. secure the Permit to Shift at the Guidance and Admissions Office upon approval of application.
  • Leave of Absence

    Leave of Absence

    Students who seek to withdraw temporarily from a program of study may file a leave of absence.

    The Leave of Absence (LOA) may be granted to a student for one (1) or two (2) semesters upon the approval of the dean and University Registrar.

    Students who are under LOA are not allowed to enroll in any other degree program in any school.

    Students may be granted a maximum of two (2) LOAs with a total of two (2) semesters.

    To apply for a leave of absence, the student shall

    1. submit a Letter of request for LOA noted by parents and addressed to the Director for Guidance and Admissions.
    2. The Leave of Absence may be for 1 or 2 semester/s upon the approval of the Dean and the University Registrar.
    3. Students who are under LOA are not allowed to enroll in any other degree program in any school.
    4. have the form approved by the GAO Director, the Dean, and the University Registrar
    5. submit the approved form to the Dean, University Registrar and Guidance and Admissions Director.
  • Readmission (Returnee)

    Readmission (Returnee)

    Students who filed a Leave of Absence may apply for Readmission by accomplishing a Returnee Form at the Guidance and Admissions Office.

    To apply for readmission, the student shall

    1. proceed to the Guidance and Admissions Office for an interview with the Director for Guidance and Admissions/Guidance Counselor of the student’s program.
    2. accomplish the Returnee Form (quadruplicate – GAO Director, Dean, University Registrar, Student) with the signature of the GAO Director affixed on the form.
    3. proceed to the Director for Student Affairs for an interview and seek approval.
    4. seek evaluation of subjects taken and advisement of subjects to enroll from the Dean and the University Registrar. The form should be signed by the Dean and the University Registrar.
    5. submit the approved form (quadruplicate) to the GAO Director, Dean and University Registrar.
  • Residency for Completion of Degree

    Residency for Completion of Degree

    To be conferred a degree at the University of the Assumption, students must fulfill the minimum requirements set for residency.

    The additional residency period allowed for a student enrolled in a four-year program is two (2) years (or four semesters) while those enrolled in a five- year program is two and a half (2.5) years (or five semesters). Thus a student taking a four-year degree program is given a maximum period of six (6) years to fulfill all requirements for the conferment of a degree while those enrolled in a five-year program are given a maximum of seven and a half (7 1⁄2) years.

    Students who exceed the maximum residency period shall be advised to transfer to another institution.

  • Substitution/Equivalence of Subjects

    Substitution/Equivalence of Subjects

    Substitution of subjects is based on the following conditions:

    1. The subjects are related in terms of description and carry the same number of credit units.
    2. The substitution is endorsed by the academic chair and recommended by the Dean for approval.
    3. The substitution is approved by the University Registrar.
  • Transfer Credentials

    Transfer Credentials

    Transfer credentials include the following:

    • True copy of grades for evaluation purpose
    • Certificate of eligibility to transfer

    Transfer credentials are granted to a student upon application, unless it is a consequence of a penalty imposed on a student for disciplinary reasons.

    A student who was granted transfer credentials may not be readmitted in the University if three or more failing marks were incurred from the Institution where the credentials were submitted for admission.

    The release of the transfer credentials of a student maybe withheld for reasons of suspension, expulsion or failure to settle financial and property obligations of the student to the University. The credentials shall be released as soon as the said obligations have been settled or the penalty imposed has been served.

    To apply for transfer credentials, the student shall

    1. present a letter of intent to transfer to another Institution addressed to the University Registrar and noted by the parents of the student
    2. proceed to the Guidance and Admissions Office for an exit interview. The student shall present to the GAO Director the letter of intent to transfer to another institution noted by parents/guardian and addressed to the University Registrar.
    3. secure an Outgoing Clearance and a Request for Records form at the Office of the University Registrar. The Outgoing Clearance and the Request for Records have to be signed by the Dean, Director for Libraries, Laboratory in-charge, Discipline in-charge, Director for Student Affairs, University Registrar and University Treasurer.
    4. submit the approved Outgoing Clearance and a Request for Records form to the Office of the University Registrar.
  • Transcript of Records

    Transcript of Records

    The Official Transcript of Records is printed on the transcript form and is issued to graduates. It may be also issued to non-graduates for employment, evaluation or other purposes.

    The Official Transcript of Records of a student who was issued transfer credentials is forwarded to the admitting institution upon request. The University cannot issue another copy of Transcript of Records for transfer purposes once issued without a written clearance from the admitting Institution.

    To apply for a transcript of records, the student shall

    1. accomplish the Request for Records form at the Office of the University Registrar
    2. have the form approved by the Dean, University Registrar, Director for Libraries and University Treasurer.
    3. submit the approved form to the Office of the University Registrar.

    Note: Second time requestees do not need to seek the approval of the dean and the Director for Libraries. The processing of the Transcript of Records is five (5) working days.